Career · 2026-08-22 · 12 min read

Admin assistant CV: Excel and a file that parses

Rewrite the admin CV you already have: software, volume, and a PDF job boards can read. No “various office tasks”. ClarCV.

“Administrative assistant” is a title ATS does search; “various office tasks” is not. People searching this CV often have a staffing-agency Word with a photo and ID. The board wants Excel, SAP, invoicing, phones, calendar. This guide is not a blank template: it is how to trim the file you already send to job boards or agencies.

Keywords: ATS keywords. Boards: CVs for InfoJobs and LinkedIn. ID off: what not to put. ClarCV: upload PDF or Word, structure, A4 template. Free: 3 analyses and 2 downloads / 30 days, no card. Pro €7/month.

From “support” to volume and tools

Before: “Admin support to the department and call handling.” After: “Invoicing in Holded (~80 invoices/month), digital filing, switchboard (~30 calls/day), Excel (pivot tables for expense control).” Admin ads almost always list software: copy it only if you used it. ContaPlus, A3, SAP GUI, Outlook, Teams.

• Ops and office software as text, not “Office 90%”.
• Company type: SME, law firm, clinic, logistics — keywords change.
• Front desk vs back office: one line in the summary.
• Counter languages: CEFR if the ad is tourism or international.
• One page if the career is short; two if there are many agency contracts — compress the one-month ones.

Agencies, short contracts, and gaps

Group missions from the same agency (“several clients, 2023–2024: reception, filing, till”) instead of ten 15-day blocks. Do not fake a permanent contract. If there is a gap, one line: employment gap.